Every tool your team needs to coordinate a corporate event, from first budget line to final debrief. Nothing you do not need.
Each one built around how event coordination actually works.
Create a new event in under a minute. Set your budget, build out the timeline, and assign team members before the meeting is over. Everything your event needs lives in one workspace, from kickoff to close.
See where every pound is going, in real time. Allocate budget by category, track committed spend against actuals, and get a clear breakdown before anything overspills.
Invite your vendors directly into the platform. Send briefs, request quotes, and confirm bookings without leaving EvenX. Every message and decision stays in one thread.
Route spend approvals to the right person automatically. Set thresholds, define who signs off on what, and let the system handle routing. Nobody gets chased.
A Kanban board for every event. Assign tasks to team members, set deadlines, and track progress from to-do to done. When something slips, you know before the day arrives.
Multi-seat access with role-based permissions. Everyone sees what they need and nothing they should not. Shared visibility, no information silos.
Track RSVPs, send invitations directly from the platform, and keep a live view of confirmed attendance. Know your numbers well before the event date.
Eva is your planning co-pilot. Ask for venue suggestions, get timeline templates tailored to your event type, or request a budget framework based on your headcount and objectives. The more context you give her, the more useful she gets.
Message vendors and team members from inside EvenX. No switching between email, WhatsApp, and Slack mid-task. Conversations are tied to the event they belong to.
Pull a full performance report after every event. Track spend against budget, measure delivery against timelines, and rate your vendors while the details are fresh.
Eva is built into every EvenX workspace. She draws on your event brief, past event data, and your sector to give you relevant, grounded recommendations.
Tell Eva your headcount, budget range, and event type. She returns venue options filtered to your criteria, with notes on why each one fits.
Eva generates a working timeline based on your event type, number of attendees, and delivery date, so you start with a plan instead of a blank page.
Input your total budget and event scope. Eva allocates across categories based on industry benchmarks, flagging areas where you might be over or under allocating.
Most event coordinators run their events across a patchwork of tools that were never designed to work together.
Budget tracking in Excel means version control chaos, no real-time visibility, and no connection to anything else. EvenX replaces it with live budget management tied directly to your event.
Vendor communication spread across inboxes means missed responses, lost attachments, and no audit trail. EvenX centralises all vendor communication per event, per supplier.
Quick messages work for quick decisions, not complex coordination. Conversations get buried. Context disappears. EvenX keeps all event communication structured and searchable.
Monday.com and Notion are excellent general-purpose tools. EvenX is purpose-built for one thing: coordinating corporate events. That difference matters when the clock is ticking.
In Monday.com, a budget is whatever you make it. In EvenX, budget categories map to how events actually spend: venue, catering, AV, transport, accommodation. The structure is already there. You fill it in, not build it.
Monday.com has no concept of a vendor. You would need to build a guest view, restrict permissions, and wire up a form workflow from scratch. EvenX ships with vendor portals: invite a supplier by email, share the brief, receive the quote, confirm the booking -- all in one thread.
Generic tools let you build automations. EvenX ships with approval flows calibrated to event budgets: route spend above a threshold to the right stakeholder, track what has been signed off, and surface anything outstanding before the event date arrives.
After an event in Monday.com, you export data and build a report yourself. In EvenX, the post-event report is automatic: budget vs actuals, task completion rate, vendor performance, and timeline adherence -- generated the moment you close the event.
You would need three or four custom Monday setups and a dedicated admin to replicate what EvenX gives your events team on day one. If events are a regular part of how your company operates, a purpose-built tool pays for itself quickly.
Join our pilot programme and be among the first companies to run events on EvenX. 30-day free trial. No credit card required.
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